Admin Assistant

Volunteer Duties

• Assists with administrative duties and help to ensure that records, meetings, and processes are recorded and archived appropriately.
• Assists HQ and the Volunteer Program Lead with correspondence, record keeping, and appointment setting.
• Reporting to the Volunteer Program Lead, the Admin Assistant will conduct general tasks such as:
  • Assisting to handle correspondence as assigned by HQ and the Volunteer Program Lead and with keeping records, such as transition documents, passwords, meeting minutes and other organizational information.
  • Scheduling and confirming appointments and meetings for HQ and the Volunteer Program Lead and Volunteer Team.
  • Responding to telephone, in-person, and email inquiries from management assigned inboxes.
  • Informing key internal staff, and volunteers of deadlines for reports, mailings, and other commitments.
  • Communicating contact information from systems when required by internal staff.
  • Assisting with the maintaining, updating, and completion of the organization’s bylaws and other important documents.
  • Assisting other office support staff with day to day administrative functions.
  • Assisting with the enforcement and communication of membership guidelines, by-laws etc.
  • Acting as a point of contact for current and potential members and the public wanting information.
  • Upkeeping calendars (editorial, press conferences, events etc.)
  • Suggesting innovative ideas in brainstorming sessions.
  • Assist in taking minutes in meetings, they are present in.